Trucking bookkeeping & tax, nationwide
Bookkeeping, quarterly IFTA, per diem and trucker tax prep for owner-operators and small fleets. Hand us the shoe box of receipts. We'll hand back clean books and every deduction you're owed.
CoverageNationwide
IFTAEvery quarter
First callFree
Free trucker tools
Owner-operators & small fleets
Run your numbers before you call
How it works
No software to learn and no office visits required. We work with drivers across the country by phone and email, and in person by appointment.
Tell us about your truck, your loads and where your books stand today.
Receipts, fuel records, settlements and logs. We organize them into clean books.
IFTA every quarter, taxes every year, and answers whenever you need them.
Engineered for the road
Bookkeeping
Receipt organization, QuickBooks Online setup, reconciliation, and balance sheet and P&L reports, month after month.
Built from your mileage and fuel records, deadhead miles included.
1099 and 1040 returns, HVUT, and Section 179 depreciation on your rig.
The IRS special transportation rate for every night away, at the 80% DOT deduction.
Estimate yoursKnow your true cost per mile and break-even rate, plus S-Corp advice.
Run your numbersPayroll for your drivers and year-round tax advice for your business.
See servicesFree trucker tools
Estimate your per diem deduction or find your true cost per mile. Nothing to sign up for.
DOT hours-of-service drivers can use the IRS special transportation per diem rate of $80/day (CONUS) or $86/day (OCONUS) and deduct 80% of it.
Your estimate
80% deductibleRates: IRS Notice 2025-54, effective October 1, 2025. Read the IRS notice
Estimate only. Partial travel days, company reimbursements, and your situation change the result. Talk to us before filing.
Cost-per-mile calculator
Add up a month of costs and divide by the miles you drove that month. That is your cost per mile, and the lowest rate per mile that covers your costs.
Monthly costs. Leave blank if it does not apply.
Your cost per mile
Enter your monthly miles to see your cost per mile.
| Cost | Per mile |
|---|---|
| Fuel | |
| Maintenance & tires | |
| Truck & trailer payment | |
| Insurance | |
| Permits & fixed costs | |
| Driver pay | |
| Total cost per mile | |
| Break-even rate | |
| Margin per mile |
Estimate only, based only on the numbers you enter. Talk to us about your real costs.
Why trucker-focused accounting
Trucking has its own deductions, filings and paperwork. We handle every one of them, every year.
The IRS special transportation rate for every night away, at the 80% DOT deduction.
Quarterly fuel tax returns built from your mileage and fuel records.
Non-revenue and deadhead miles tracked alongside your loaded miles.
Fuel, repair and road receipts sorted into your books, not a shoe box.
Trucks and trailers written off correctly, including Section 179 where it applies.
Book a free review and we'll walk through your situation.
Book a free reviewTestimonials
I recently used them for my annual tax filing and was extremely impressed with the level of service and expertise provided.
I've been using Drive My Books for the past few years and I've always been impressed with their professionalism and attention to detail.
I had a great experience. They were very efficient and made the process of filing my taxes a breeze. They were able to find deductions and credits that I didn't even know existed.
FAQ
Straight answers about per diem, IFTA, Form 2290 and working with us from anywhere in the country.
Don't see your question?
Call us and talk it through with a trucking bookkeeping specialist.
(909) 786‑5015Yes. We serve truckers nationwide by phone and email. Our Rancho Cucamonga office is open by appointment if you'd like to meet in person.
For travel on or after October 1, 2025, IRS Notice 2025-54 sets the transportation industry rate at $80 per day in the continental US and $86 per day outside it. Drivers under DOT hours-of-service rules can deduct 80% of it. Try the estimator above, then talk to us before you file.
Yes. We prepare and file your IFTA return every quarter from the mileage and fuel records you already keep, including deadhead and non-revenue miles.
Yes. We prepare Form 2290 for the heavy highway vehicle use tax and handle depreciation on your trucks and trailers, including Section 179 where it applies.
Nothing. The first consultation is free. Call us or use the form below and we'll set it up.
Free consultation
Call us, send an email, or fill out the form to set up a free consultation with a trucking bookkeeping specialist.
Phone(909) 786‑5015Serving truckers nationwide
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