Bookkeeping
Books that keep up with the road
Receipt organization, QuickBooks Online setup, reconciliation, and balance sheet and P&L reports, month after month.
- Receipts
- QuickBooks Online
- Reconciliation
- P&L
Trucking bookkeeping & tax, nationwide
Keep driving.
We'll keep the books.
Bookkeeping, quarterly IFTA, per diem and trucker tax prep for owner-operators and small fleets. Hand us the shoe box of receipts. We'll hand back clean books and every deduction you're owed.
- Coverage
- Nationwide
- IFTA
- Every quarter
- First call
- Free
- Bookkeeping
- Quarterly IFTA
- Per diem
- Form 2290
- Section 179
- QuickBooks Online
- 1099 & 1040
- Payroll
- Cost per mile
How it works
Off your dashboard in three steps
No software to learn and no office visits required. We work with drivers across the country by phone and email, and in person by appointment.
-
Book a free call
Tell us about your truck, your loads and where your books stand today.
-
Send your paperwork
Receipts, fuel records, settlements and logs. We organize them into clean books.
-
You drive, we file
IFTA every quarter, taxes every year, and answers whenever you need them.
Engineered for the road
Everything an owner-operator needs, in one place
IFTA
Quarterly IFTA, filed for you
Built from your mileage and fuel records, deadhead miles included.
Trucker taxes
Tax prep & Form 2290
1099 and 1040 returns, HVUT, and Section 179 depreciation on your rig.
Per diem deductions
The IRS special transportation rate for every night away, at the 80% DOT deduction.
Estimate yoursCost-per-mile & profit advice
Know your true cost per mile and break-even rate, plus S-Corp advice.
Run your numbersPayroll & tax advisory
Payroll for your drivers and year-round tax advice for your business.
See servicesFree trucker tools
Run your numbers in seconds
Estimate your per diem deduction or find your true cost per mile. Nothing to sign up for.
Per diem estimator
DOT hours-of-service drivers can use the IRS special transportation per diem rate of $80/day (CONUS) or $86/day (OCONUS) and deduct 80% of it.
0 to 365 days
Your estimate
80% deductibleRates: IRS Notice 2025-54, effective October 1, 2025. Read the IRS notice
Estimate only. Partial travel days, company reimbursements, and your situation change the result. Talk to us before filing.
Cost-per-mile calculator
Cost-per-mile calculator
Add up a month of costs and divide by the miles you drove that month. That is your cost per mile, and the lowest rate per mile that covers your costs.
Monthly costs. Leave blank if it does not apply.
Your cost per mile
Enter your monthly miles to see your cost per mile.
| Cost | Per mile |
|---|---|
| Fuel | |
| Maintenance & tires | |
| Truck & trailer payment | |
| Insurance | |
| Permits & fixed costs | |
| Driver pay | |
| Total cost per mile | |
| Break-even rate | |
| Margin per mile |
Estimate only, based only on the numbers you enter. Talk to us about your real costs.
Why trucker-focused accounting
The things a general bookkeeper misses
Trucking has its own deductions, filings and paperwork. We handle every one of them, every year.
-
Per diem
The IRS special transportation rate for every night away, at the 80% DOT deduction.
-
IFTA
Quarterly fuel tax returns built from your mileage and fuel records.
-
Deadhead miles
Non-revenue and deadhead miles tracked alongside your loaded miles.
-
Receipt organization
Fuel, repair and road receipts sorted into your books, not a shoe box.
-
Equipment depreciation
Trucks and trailers written off correctly, including Section 179 where it applies.
-
Not sure what applies to you?
Book a free review and we'll walk through your situation.
Book a free review
Testimonials
What our clients say
I recently used them for my annual tax filing and was extremely impressed with the level of service and expertise provided.
I've been using Drive My Books for the past few years and I've always been impressed with their professionalism and attention to detail.
I had a great experience. They were very efficient and made the process of filing my taxes a breeze. They were able to find deductions and credits that I didn't even know existed.
Do you work with drivers outside California?
Yes. We serve truckers nationwide by phone and email. Our Rancho Cucamonga office is open by appointment if you'd like to meet in person.
What is the per diem rate for truck drivers?
For travel on or after October 1, 2025, IRS Notice 2025-54 sets the transportation industry rate at $80 per day in the continental US and $86 per day outside it. Drivers under DOT hours-of-service rules can deduct 80% of it. Try the estimator above, then talk to us before you file.
Do you file my quarterly IFTA return?
Yes. We prepare and file your IFTA return every quarter from the mileage and fuel records you already keep, including deadhead and non-revenue miles.
Can you help with Form 2290 and truck depreciation?
Yes. We prepare Form 2290 for the heavy highway vehicle use tax and handle depreciation on your trucks and trailers, including Section 179 where it applies.
What does the first consultation cost?
Nothing. The first consultation is free. Call us or use the form below and we'll set it up.
Free consultation
Book a free call or in-person review
Call us, send an email, or fill out the form to set up a free consultation with a trucking bookkeeping specialist.
Phone(909) 786‑5015 Email[email protected]
Office (by appointment only)12223 Highland Avenue 106-724
Rancho Cucamonga, CA 91739
Rancho Cucamonga, CA 91739
HoursMonday-Friday 8am-5pm
Saturday 8am-2pm
Saturday 8am-2pm
Serving truckers nationwide
Request a free tax & bookkeeping review
Fields marked are required.